Office Manager in an international firm

About the role

Our client is expanding its administrative team across two office floors. In this role, you will join a team of three, working closely together to provide comprehensive administrative support and ensure smooth daily operations.

You are offered :

• Premium Perks: access to a free on-site gym, retirement plan contributions, and health insurance participation.
• Global Environment: a chance to practice your English daily.
• Development: continuous learning opportunities, including language courses.

Work tasks

This versatile role involves providing comprehensive administrative and operational support to ensure the efficient functioning of our client's Geneva office.

• Provide a professional, warm, and friendly welcome to clients and visitors, in person and via phone.
• Answer main phone lines and direct calls appropriately.
• Receive, sort, and distribute incoming mail and deliveries; coordinate outgoing mail/shipping services.
• Coordinate ordering, receiving, storing, and distributing office and breakroom supplies.

We are looking for

• First experience in administrative management
• Advanced knowledge of French (C1 level)
• Advanced knowledge of English (C1 level)
• Knowledge of Microsoft Office Suite

It is meritorious if you have

• Excellent interpersonal and communication skills
• Strong organizational abilities
• Warm and welcoming personality

To succeed in the role, your personal skills are:

• Supportive
• Stress tolerant
• Organized

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process. To join us in a part-time role, you’ll need another main activity that covers at least 50% of your time. That could be studies, another job, running your own business, parental leave, or something similar.