Executive Assistant

About the role

We are currently seeking a proactive and organized Administrative Assistant to support a fast-paced department operating across the EMEA region. This role offers a unique opportunity to assist the director making strategic decision, coordinate international travels, and ensure smooth project execution in a collaborative and multicultural environment. You will also have the chance to travel 3-4 times a year (short trips) !

As part of a team, you will play a key role in maintaining operational efficiency and supporting leadership through high-quality documentation, calendar management, and stakeholder coordination.

How to apply:

1. Click on the ‘Apply!’ button.
2. Take our personality and logic tests here. The tests are mandatory; without them, we will not be able to consider your application.

Work tasks

• Ensure information is efficiently organized and accessible.
• Create documentation to support decision-making.
• Manage calendars and set reminders.
• Handle travel-related requests (e.g., visa applications).
• Coordinate and monitor project progress.
• Perform various administrative tasks.

We are looking for

• Initial experience in a company as an administrative assistant
• Proficiency in the Microsoft Office suite (Outlook, SharePoint, Word, Excel, PowerPoint)
• Comfortable using AI and new technology
• Fluent in English (working language)
• An organized, trustful and energetic personality

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.