Office Manager & Travel Coordinator - Permanent position - 100%

About the role

In this role, you will provide high-level support to C-suite executives and Senior VPs, ensuring seamless operations across travel and logistics. You will be part of a dedicated administrative team focusing on executive support and corporate hospitality.

Work tasks

A dual-focused role combining high-level executive assistance with complex travel and logistics coordination for international stakeholders.

• Manage complex calendars and schedule meetings for C-level executives
• Coordinate international travel arrangements for VPs and Senior VPs
• Organize arrivals, departures, and housing for visiting collaborators
• Develop and execute comprehensive onboarding plans for new high-level managers
• Provide dedicated administrative support to the Senior VP team
• Act as a time-blocking gatekeeper to optimize executive productivity
• Handle logistical details for corporate housing and local relocations

We are looking for

• Advanced knowledge of English (C1 level)
• Good knowledge of French
• Valid Driver's License
• Experience in travel coordination and logistics

To succeed in the role, your personal skills are:

• Supportive
• Stress tolerant
• Responsible

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.