Administrative Assistant

About the role

We are looking for an administrative assistant to join the Medical and Anti-Doping Department of a sports organization.

As part of a dynamic and passionate team of 15 people, you will play a central role in the day-to-day success of our medical programs. The organization is currently rolling out a brand-new, innovative digital platform designed to centralize and track the health data of European players and clubs. As an operational facilitator, your day-to-day work will be varied and stimulating: you will support platform users, help organize the department’s major events, and ensure compliance with medical regulations.

Work tasks

This role involves a blend of daily administrative management, specialized regulatory documentation, and complex event logistics to support the organization's medical and anti-doping initiatives.

• Manage the Medical Department inbox and route queries related to the medical platform
• Handle administrative processes including e-procurement via SAP and time management systems
• Prepare and track documents for medical regulations and platform-related materials
• Manage and update documentation using the Author-It system
• Coordinate logistics for committee meetings and symposiums, including travel and venues
• Track project actions, timelines, and deliverables for platform initiatives
• Provide logistical support for major tournament finals and youth league competitions

We are looking for

• Proven experience in administrative support, project coordination, or event logistics
• Fluency in English
• Good knowledge of Microsoft Office, specifically Outlook, Excel, Word, and PowerPoint
• Basic knowledge of SAP or e-procurement systems
• Interest in medicine or anatomy

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.